EHC Needs Assessments

An EHC needs assessment is a detailed look at a child or young person's special educational needs (SEN) and the support he or she may need in order to learn. Local authorities are responsible for carrying out EHC needs assessments under the Children and Families Act 2014.

The following people have a specific right to ask a local authority to do an education, health and care needs assessment for a child or young person.

• the child’s parent 
• a young person over the age of 16 but under the age of 25, and
• a person acting on behalf of a school or post-16 institution (this should ideally be with the knowledge and agreement of the parent or young person where possible)

The needs assessment brings together information about

• what your child or the Young person can and cannot do 
• the special help they need.

It includes information from:

• you
• your child/Young Person
• the early years’ setting or school
• other professionals who work with or support your child

The assessment is to see if your child or Young Person needs an Education, Health and Care plan (EHC plan).

The school or early years setting can often give your child help through SEN support. This means that the school makes additional or different provision to meet their needs. Sometimes other professionals will give advice or support to help your child/Young Person learn.

Some people need more intensive and specialist help. If your child or Young Person does not make progress despite the SEN support an EHC needs assessment might be the next step. The SEND Code of Practice says:

In considering whether an EHC needs assessment is necessary, the local authority should consider whether there is evidence that despite the early years provider, school or post-16 institution having taken relevant and purposeful action to identify, assess and meet the special educational needs of the child or young person, the child or young person has not made expected progress.
(Section 9.14)

The local authority will look at:

• your child’s attainments and rate of progress
• their special educational needs
• what has already been done
• the difference that support has made
• your child’s physical, emotional and social development and health needs

The SEND Code of Practice says:

A local authority must conduct an assessment of education, health and care needs when it considers that it may be necessary for special educational provision to be made for the child or young person in accordance with an EHC plan.
(Section 9.3)

Some children and young people will have needs that clearly require an EHC needs assessment and EHC plan. Once the local authority is aware that this is the case it should start the process without delay.

You can find out more about the criteria that local authorities should follow in the SEND Code of Practice sections 9.3 and 9.14 to 9.16.

• parents 
• a young person over the age of 16 but under the age of 25
• the early years setting or school, but only after talking with you first.

Requests for EHC needs assessments should be made in writing to:

Education, Health and Care Plan Team
PO box 532
Town Hall
Manchester
PostcodeM60 2LA

Email: sen@manchester.gov.uk

It’s a really good idea to talk to the school or early years setting before asking for an EHC needs assessment. You can also contact IAS Manchester for advice about making a request. Other people, such as your doctor or a health visitor, can tell the local authority that they think your child needs an assessment.

As soon as the local authority gets a request for an EHC needs assessment they must tell you about it. The SEND Code of Practice says:

In considering whether an EHC needs assessment is necessary, local authorities should pay particular attention to the views, wishes and feelings of the child and his or her parent, or the young person.
(Section 9.12)

The local authority has up to 6 weeks to decide whether to make a needs assessment. During this time it may ask you, the school and other professionals for information. It will look at all the information and must then tell you whether it has decided:

• To start the EHC needs assessment immediately

OR

• That an EHC needs assessment is not necessary

The local authority must tell you why it thinks that an EHC needs assessment is not needed. It must also tell you about:

• your right of appeal
• independent disagreement resolution and mediation
• how to get further information, advice or support

If you disagree with the decision, IAS Manchester can explain your options to you.

The SEND Code of Practice says:

Local authorities must consult the child and the child’s parent or the young person throughout the process of assessment and production of an EHC plan. They should also involve the child as far as possible in this process. The needs of the individual child and young person should sit at the heart of the assessment and planning process.
(Section 9.21)

The local authority will write to you to tell you what will happen and ask for your views. Your views and your child’s views are really important. IAS Manchester can give you information, advice and support to help you with this.

The local authority will ask a number of other people for information about your child. This is called ‘advice’ and it should include information about:

• your child’s education, health and care needs
• the desired outcomes for your child
• the special educational, health and care provision that might be required to meet their needs and achieve the desired outcomes 

The local authority must ask for advice and information from:

• parents (or the young person)
• your child’s early years setting or school
• an educational psychologist
• health professionals who work with your child. This might include a paediatrician, speech and language therapist, physiotherapist or occupational therapist
• social care staff
• anyone else you ask them to contact who may be able to give relevant advice

If your child has a vision or hearing impairment the local authority must also seek information and advice from a suitably qualified teacher.

The local authority should also try to find out your child’s views. You, the school and other professionals may be able to help with this. If you think your child needs someone to help them give their views, you can ask IAS Manchester for more information about this.

You will have the chance to discuss your child with everyone involved in the needs assessment and you will receive a copy of all the reports when the needs assessment is finished.

If you want information, advice or support during the EHC needs assessment contact IAS Manchester.

You can find out more about advice and information for EHC needs assessments in the SEND Code of Practice sections 9.45 – 9.52.

Sometimes advice and information is already available because other professionals have been working with your child.

The SEND Code of Practice says:

The local authority must not seek further advice if such advice has already been provided (for any purpose) and the person providing the advice, the local authority and the child’s parent or the young person are all satisfied that it is sufficient for the assessment process. In making this decision, the local authority and the person providing the advice should ensure the advice remains current.
(Section 9.47)

Once the local authority has all the information and advice it must decide whether your child needs an Education, Health and Care plan.

An EHC plan is a legal document written by the local authority. It describes the special educational needs that a child or young person has and the help that they will be given to meet them. It also includes the health and care provision that is needed.

Sometimes the local authority will decide that your child has special educational needs that can be met through SEN support. If this is the case the local authority must tell you of its decision within 16 weeks of receiving a request for an EHC needs assessment. The local authority must also tell you about your right of appeal.

If the local authority decides an EHC plan is necessary it must first write a draft plan. It will send you the draft EHC plan and copies of the reports so that you can read it all. You should check that everything you think is important has been included and that you agree with the outcomes and the proposed provision. The local authority will also ask you which school you prefer your child to go to.

You have 15 days to make comments, to ask for a meeting or accept the draft plan.
Note that if you do not reply within 15 days the local authority may assume that you agree with the draft plan.

The last stage is for the local authority to send you the final EHC plan. If you are still unhappy with the plan or cannot agree with the local authority on a school, you have a right to go to mediation and/or to appeal.

If you need help at any stage, you can contact IAS Manchester.

The Code of Practice, paragraph 9.42, outlines exemptions from the timescales for an EHC needs assessment. These are set out in the Special Educational Needs and Disability Regulations 2014 and include:

• when the child or young person is absent from the area for a period of at least 4 weeks;
• exceptional personal circumstances affect the child or his/her parent, or the young person; and
• the educational institution is closed for at least 4 weeks, which may delay the submission of information from the school or other institution (this does not apply to the duty on partners to comply with a request under the EHC needs assessment process within six weeks)

There is also an exemption to the duty on partners to comply with a request under the EHC needs assessment process within six weeks where appointments with people from whom the local authority has requested information are missed by the child or young person.

At any stage you can ask to talk to a member of the local authority’s staff. This will usually be the person named in the letter the local authority sends to you when it receives a request for an EHC needs assessment.

IAS Manchester can give you impartial information and advice about the options open to you, and support you through the process.

You also have a right to request independent disagreement resolution and, in some circumstances, mediation. You can find out more about disagreement resolution and mediation below and in the SEND Code of Practice Chapter 9.

IAS Manchester can give you:

• information about EHC needs assessments 
• advice and support during the process of assessment
• details of the local arrangements for Independent Support
• details of other organisations, support groups and services that may be of help
• information, advice and support about your rights to make a complaint, seek independent disagreement resolution or mediation.